Join our Board of Directors

These are general duties that apply to all board positions.

• Attend quarterly board meetings (avg. 3-hrs/meeting)

  • May 18, 2025 | Transition of board positions/members, AY25-26 Planning

  • August 2025 | Fall Planning Meeting (Fun Day, etc)

  • November/December 2025 | Spring Planning Meeting

  • March 2026 | New Board Elections

  • May 2026 | Transition of board positions/members, School Year Planning

• Work with my fellow board members toward the achievement of the organization’s goals

• Actively participate in community building and fundraising efforts by…

  • Host/Co-hosting a fun party or active participation in other fundraising activities

  • Planning community events

  • Serving on a committee (Auction, Fun Day, Spring Campaign, etc.)

• Lead/Assist with projects as needed

• Promote events & activities

• Recruit for volunteers as needed

2-year term - Serve as VP for the first year, then President for the second year.

• Ensure the organization’s activities are compliant and in furtherance of its mission

• Lead, manage, and develop the organization’s volunteers, and organizational culture

• Develop, implement, monitor, and assess the organization’s programs (including their impact)

• Develop, implement, monitor, and assess sound and compliant financial management and fundraising practices (including budgeting)

• Support the board and the board committees to carry out their governance functions

• Ensure the Board’s directives, policies, and resolutions are carried out

• Ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities

• Keep informed and the organization’s leadership informed of significant developments and changes in the internal and external environment

• Lead the organization’s planning processes

• Ensure legal compliance (including all required filings) and sound risk management practices:

• Statement of Information must be filed by the President by March 31st of odd numbered years (2025, 2027, 2029, etc)

2-year term

• Record/distribute board meeting minutes

• Ensure all documents are organized/securely stored

• Maintain accurate documentation to meet legal requirements

• Manage the board calendar (including filing deadlines)

• Manage various account access for board members (Google Workspace, Zeffy, etc.)

• Update/Manage the board directory

2-year term

• Provide oversight of the organization’s fiscal integrity and ensure the financial health of the organization for the board. 

• Develop, implement, and manage financial procedures and systems including bookkeeping, reimbursements, and purchase orders.

• File legal/tax documents with the IRS/State Franchise Tax Board/Office of Attorney General:

  • IRS - Form 990N (Deadline: 11/15)

  • CA Franchise - Form 199N (Deadline: 11/15)

  • CA Registry of Charities - Form RRF-1 (Deadline: 11/15)

  • CA Registry of Charities - Form CT-TR-1 (Deadline 11/15)

• Work with the President to ensure that appropriate financial reports are made available to the Board

• Active participation in fundraising activities by providing financial updates and reports as needed, and managing raised funds.

• Assist the President in preparing the annual budget, and presenting the budget to the Board for approval

• Advise the board in regards to auditing procedures and, if applicable, to meet with the auditor in conjunction with the Finance and/or Audit Committees

• Recruit community members to host/co-host fun parties

• Collaborate with board members & community members to create and schedule fun parties that align with the interests of the community and fundraising goal

• Generate promotional content & materials for all fun parties

• Implement and manage the sign up/payment process for each fun party

• Communicate with hosts and fun party participants to ensure a successful fun party

• Collaborate with PSF teachers/staff, board members, and community members to plan/execute Fun Day

• Recruit and manage volunteers for Fun Day

• Schedule/lead committee meetings as needed

• Manage the budget for Fun Day

• Research, secure, and communicate/manage vendors for Fun Day

• Generate promotional content & materials for Fun Day

• Oversee all logistics and activities to ensure a successful Fun Day, including setup & cleanup

• Collaborate with PSF teachers/staff, board members, and community members to plan/execute the auction

• Create a plan to meet fundraising goals

• Outreach to various vendors/businesses for auction items

• Recruit and manage volunteers for the auction

• Schedule/lead committee meetings as needed

• Manage the budget for the auction

• Create and manage the auction site

• Generate promotional content & materials for the auction

• Oversee all logistics and activities to ensure a successful auction

• Create a giving campaign/fundraising plan to meet fundraising goal

• Recruit/manage volunteers and schedule/lead committee meetings as needed

• Manage the budget for Giving Campaign/fundraising

• Generate promotional content & materials for the Giving Campaign/Fundraising

• Oversee all logistics and execution of the Spring Campaign/fundraising activity